Campus Activity Scan

A manager can save a numeric ID length from 1 to 32 digits for each location; seven is the default. Leading zeros are preserved. With cleaning off, IDs must contain the configured number of digits. The default seven-digit rule also preserves compatibility with seven digits plus one ASCII letter, removing that letter without changing digit order. Optional cleaning removes letters and symbols before validating the remaining digits; extra digits are never cut off. Test your actual barcode or QR format before use, or type a supported ID. Not every campus ID format is supported. The app does not connect to Infinite Campus or verify enrollment.

Green Captured—confirmation pending means a valid check-in is safely in this device's pending queue, so the next student can scan. It does not mean Google Sheets has saved the record. Today shows Pending, Sending, Confirmed in Google Sheets, Duplicate, or Needs attention. Duplicate check-ins resolve quietly in the background. Checkout is verified against a matching same-day open check-in. The public demo simulates these outcomes and never writes to Google Sheets.

Starting or resuming a session requires internet and server authorization. If an active session loses its connection, capture can continue until ten minutes pass without a new valid entry, subject to current session and authenticator-verification limits. Pending scans retry separately from Today and expire 24 hours after their original capture. Midnight does not cancel them. Keep the same account, device, and browser available and reopen before the deadline; delivery while a phone is locked or the app is closed is not guaranteed.

An approved advisor can scan within their authorized locations and view their own submissions from this device in Today. Today follows the location and activity selected in Scan and resets with the local attendance day. Every role, including the owner, sees only their own device submissions there. Advisors do not receive spreadsheet links or Google credentials. Full attendance requires independently granted Google Sheets access.

No. A manager separately authorizes access to an app-authorized spreadsheet. Google permission covers the authorized file, not just one tab. The app keeps the original spreadsheet connected; app permissions and Google sharing remain separate.

The school must authorize its use and review the current Privacy Policy, Terms, data handling, access controls, and recovery arrangements before entering student records. An app account, Google sign-in, or a demonstration does not establish district approval or regulatory compliance. Contact us to discuss the intended workflow and requirements.

The demonstration offers Advisor-style scanning and Today, plus a limited Manager settings preview for adding activities in the demo only. It needs no sign-in or Google Sheets connection and provides no real account, location, or manager permissions. Completion is labeled Confirmed (demo). It allows 100 valid scan attempts per public IP address per UTC day, so a shared school network shares the allowance. Demo Today follows Scan and the local attendance day. Fictional scan data and added activities clear after 60 minutes of inactivity, or on reset or reload; resetting never refunds the daily allowance. If the browser is suspended, overdue cleanup happens when it returns.